Malayalikada – Mobile App Proposal

Project Overview

Valartech will build a mobile app for Malayalikada, available on both iPhone and Android.

The app allows customers to:

Browse your product range by category
See live stock availability
Place pickup orders
Request items you don't currently stock (notify when available)

The app connects directly to your EPOS Now system, so product listings, prices, and stock levels update automatically. No manual updates are required.

There is no online payment processing built into the app. Customers confirm their order in the app and pay in-store at pickup using cash or EFTPOS. This keeps the process simple, familiar, and low-cost for both customers and staff.

App Screen Designs

Here is a preview of what your customers will see when using the Malayalikada app.

🔍 Search rice, oil, spices...

Shop by Category

🌾

Rice

🥥

Coconut

🌶️

Spices

🫒

Oils

🥜

Lentils

🍌

Snacks

🧴

Pickles

🫙

Pastes

What Your Customers Can Do

🏠

Browse & Discover Products

Customers open the app and see all your products organised into clear categories — Rice, Spices, Oils, Snacks, and more. They can scroll through or tap a category to go straight there.

🔍

Search Any Product

Customers can type any product name — in English or Malayalam — and find it instantly. Filter by category or availability to narrow things down quickly.

🔔

Get Notified When Stock Returns

If a product is out of stock, customers tap "Notify Me." The moment you restock it, they receive a push notification on their phone automatically — no manual messaging needed.

📝

Request Items You Don't Currently Stock

Customers can submit a request for any product they'd like you to carry. They describe the item, brand, and quantity needed. You see all requests in one place and can notify them when it arrives.

🛒

Build a Cart & Place Orders

Customers add items to their cart, review their order, and confirm. There is no online payment — customers pay you directly in-store using cash or EFTPOS when they collect their order.

📦

Track Order Status

Customers see their order history and current status — Confirmed, Being Packed, Ready for Pickup. You can update the status from your end with a single tap, and customers are notified instantly.

How EPOS Now Integration Works

Your EPOS Now system is the source of truth. The app reads your product catalogue and stock levels from it automatically — you never need to update the app separately.

🔄

Automatic Product Sync

Every 10 minutes, the app checks your EPOS system and updates any product changes — new items, price changes, or products you've removed. Customers always see accurate, current information.

📊

Live Stock Levels

When a product sells out in your store, the app shows it as "Out of Stock" within minutes. This prevents customers from ordering something you can't fulfil.

📋

Orders Appear in EPOS

When a customer places an order through the app, it appears directly in your EPOS Now system — exactly the same as a walk-in order. Your team doesn't need to learn anything new.

⚡

No Complex Setup Required

We handle the entire technical connection to EPOS Now. You just need to provide your EPOS Now account credentials once during setup, and everything works from there.

Project Timeline

Your app will be fully live on the Apple App Store and Google Play within 4 weeks. Here is exactly what happens each week.

1

Week 1

Foundation & Setup

We set up the technical backbone — the server, database, and connection to your EPOS Now account.

Connect to your EPOS Now account and test the product sync
Set up the app's database to store customer accounts and orders
Build the server-side services that power all app features
Create the secure connections the app needs to function

2

Week 2

Customer-Facing App Screens

We build the screens your customers will use — from creating an account to browsing and ordering.

Customer sign-up and login with phone number verification (SMS)
Home screen with featured products, categories, and search
Product pages showing photos, descriptions, and stock status
Shopping cart and order placement flow

3

Week 3

Notifications, Stock Alerts & Item Requests

We build the features that keep customers engaged — notifications, stock alerts, and the item request system.

"Notify Me" button on out-of-stock items — automatic push notification when restocked
Customer item request form — submit product name, brand, and quantity
Request tracking dashboard so customers can see the status of their requests
Order status push notifications (Confirmed → Being Packed → Ready for Pickup)
Full testing on iPhone and Android devices

4

Week 4

Final Testing & App Store Launch

We do a thorough check of every feature and submit your app to both stores. You'll be live within this week.

End-to-end testing of every screen and feature with real devices
Submit to Apple App Store (iOS approval takes 24–48 hours)
Submit to Google Play Store (Android approval takes 2–4 hours)
Hand over source code to your chosen repository and provide full documentation
Optional: Run a small test with a few customers before full public launch

Investment & Pricing

$4,200

NZD + GST · One-time development

Full iOS + Android app — polished experience on both platforms
Secure hosted application layer with all features
EPOS Now integration (auto-sync)
SMS verification for sign-in (optional — if you opt in)
Stock notification + item request system
App Store submission for both platforms
Source code + full documentation

Final agreed pricing structure

Investment and pricing.

Total project cost: NZD $4,200 + GST
Upfront payment: $1,000 to commence work
Balance: Payable on completion

Ongoing Support & Hosting

To ensure the app remains secure, stable, and compatible with ongoing iOS, Android, and EPOS Now changes, an ongoing support plan is required after launch.

🛡️

Support plan

NZD $150 / month + GST

This includes:

Application hosting
Apple App Store and Google Play account costs
Security patches and dependency updates
Compatibility updates for OS or EPOS changes
Periodic testing
Troubleshooting and support

The support plan is required for the first 12 months after launch. After this period, support becomes optional and can be continued month-to-month if required.

Why This Approach Works for You

💰

No Cloud Platform Fees

We use your existing server instead of expensive cloud platforms, so there's no monthly platform bill.

🔑

You Own Everything

The app, the code, the data — all of it is yours. There's no lock-in and no dependency on Valartech to keep it running.

🚀

Fast Delivery

3–4 weeks, not 3–4 months. We use a lean, proven approach built for exactly this kind of project.

🧩

Simple Architecture

No unnecessary complexity. Any developer can understand and maintain this app — you're not tied to us.

💳

Clear payment milestones

A modest deposit starts the work; the balance is due on completion once the app is ready and tested.

🏪

Built for Grocery Stores

No payment gateway complexity — customers order through the app and pay you in-store. Simple for you and for them.

How We Get Started

Once you're happy to proceed, here are the next steps to kick things off.

1

Confirm Your Product Catalogue

Let us know roughly how many products and categories you have in EPOS Now. This helps us make sure the sync and display are set up correctly from day one.
2

Clarify the Pickup Flow

We'll confirm exactly how you'd like orders to work — how customers get notified when their order is ready, and whether there are any specific pickup instructions to show them in the app.
3

Share EPOS Now Access

We'll need your EPOS Now API credentials to set up the product sync. We'll guide you step by step on where to find these — it takes about 5 minutes.
4

Sign Statement of Work

We'll send a simple one-page agreement that confirms the scope, timeline, and payment terms. No legal jargon — just plain language.
5

Project Kickoff — Week 1 Begins

Once the agreement is signed, we start immediately. You'll receive a progress update at the end of every week.

Malayalikada Mobile App